Last Updated: 29/09/2025
1. Information We Collect
We may collect the following categories of information:
1.1 Personal Information (Candidates & Clients)
- Name, email address, phone number, and other contact details.
- Employment details such as CVs, cover letters, LinkedIn profiles, work history, skills, and salary expectations.
- Identification and right-to-work documentation (where legally required).
- Business details for clients: company name, department, role, and hiring needs.
1.2 Technical & Usage Information
- Device type, browser, and operating system details.
- IP address, approximate location, and access times.
- Website analytics, cookies, and log data.
- Usage of our services (e.g. login activity, pages viewed).
1.3 Google User Data (where connected)
If you connect your Google account, we may access:
- Basic profile information (name, email address, profile picture).
- Gmail metadata and content (where needed to send/receive communications).
- Calendar events (titles, timings, attendees, descriptions for scheduling).
- Contacts (names, email addresses, phone numbers for integration).
We only request scopes strictly necessary to provide features.
1.4 Other Data Sources
- Publicly available information (e.g. LinkedIn, GitHub).
- Referrals and recommendations.
- Data from job boards or sourcing tools where candidates make information publicly available.
2. How We Use Your Information
We use your data to:
- Deliver recruitment and talent matching services.
- Communicate with candidates and clients (including scheduling and feedback).
- Process job applications and support hiring processes.
- Maintain candidate databases and client CRM records.
- Provide insights, analytics, and reporting.
- Improve our websites, applications, and services.
- Ensure compliance with legal and regulatory requirements.
Google User Data is only used to power connected features (e.g. syncing emails or calendars). We never use Google data for advertising.
3. Sharing Your Information
We only share information in the following circumstances:
We do not sell personal information or Google user data to third parties.
4. Data Storage & Protection
Storage Location
Data is stored securely on Google Cloud servers in the UK/EU region.
Security
We use encryption in transit (TLS) and at rest, firewalls, intrusion detection, and security monitoring.
Access Control
Data access is restricted to authorised staff only, based on role.
Backups
Encrypted backups and redundancy procedures protect against data loss.
5. Data Retention & Deletion
7. Your Rights
You have the right to:
- Access the data we hold about you.
- Request corrections or updates.
- Request deletion of your data (“right to be forgotten”).
- Object to or restrict processing in certain cases.
- Request data portability in a machine-readable format.
To exercise your rights, email contact@airtalent.co.uk.
8. Children's Privacy
Our services are not directed to anyone under 18. We do not knowingly collect information from minors.
9. International Data Transfers
Where data is transferred outside the UK/EEA, we use safeguards such as Standard Contractual Clauses (SCCs).
10. Updates to This Policy
We may update this policy from time to time. The latest version will always be available at:
The “Last Updated” date above reflects the most recent version.
11. Contact Us
For any questions or requests regarding this Privacy Policy or our data practices for AiR Talent and TAP, please contact us at:
AiR Talent Group Ltd
Address
5 Alderdale Road, Stockport, SK8 5PP